The Do’s and Don’ts of Corporate Timekeeping

timekeeping system

In 2014, Forbes wrote that one in five Americans reported arriving late for work at least once a week. Timekeeping systems, which help companies keep track of these times, have become the norm in modern businesses. With people clocking in and out, both on and offsite, it’s important to know who’s working precisely which hours when payday comes around.

But is it as simple as “just getting a timekeeping system” for your business? What are the potential pitfalls? Join us today as we take a closer look at six crucial timekeeping do’s and don’ts for your timekeeping system.

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Always Use An Accurate Timekeeping System

Employers may choose any timekeeping system or method they prefer, from timesheets to clocks to badge readers and beyond. The only proviso is that it has to be accurate, making digital timekeeping systems easily the best choice.

Require That Your Employees Record Their Work Times

Once you have a system in place, it’s important to insist your employees keep accurate track of their clock in and clock out times. Non-exempt employees must know that their time reports, including work time after hours. Where employees are having trouble using the system, make sure to take the time to instruct them.

Demand That Employees Be Able To Verify Their Hours Worked

After any pay period, you may need to ask employees for a full breakdown of their time records. You’ll be better prepared to make corrections ahead of payroll, and you’ll be able to prove you’re paying your employees fairly, every month.


Withhold Pay As A Punishment For Not Signing Timesheets

Employers must pay employees for all hours worked according to the agreed-upon payment schedule, period. Timekeeping system procedures aside, pay should be carried out every month according to most state regulations.

Allow Off-The-Clock Work

This is an inescapable fact, no matter where you work. Employers can’t ask their non-exempt employees to work “off-the-clock,” so make sure to keep your policies aboveboard in this regard.

Neglect Your Recordkeeping

Employers are required to keep payroll records for at least three years. These can be called on later if the company is ever audited, so it’s crucial to keep up with your timekeeping system records.